Program Room

In order to ensure that your reservation is held, this form must be completed, signed, and submitted no later than 1 week prior to the date of the rental in question. Security deposit and/or additional usage fee must be paid in full prior to accessing the meeting room. Security deposit will be refunded after the room has been returned to its original condition.  

 

Security Deposit - $50 Usage Fee - $50

 

The undersigned assumes responsibility of abiding by all library regulations for the use of facilities and equipment being rented and agrees to adhere to this agreement and to any other requirements made by the Elgin Public Library at the signing of this contract for the rental and use of its facilities and the equipment therein. Users shall reimburse the Library for all damages to its facilities or equipment resulting from the use of the same.

 

General Guidelines for Meeting Room Rental

• All events held in the Elgin Public Library must be conducted in an orderly manner and in full compliance with all applicable Library policies and City laws and regulations. Users not in compliance may be asked to leave. Repeated offenses may result in loss of room usage.

• For those events occurring during regular library hours, the User is expected to control the event and avoid disturbing the peaceful use of the library.

• Usage outside of library hours will require a key code for building access. Key codes will be provided prior to the event. 

• Library-hosted and City-hosted activities shall be given priority when considering meeting room usage.

• Alcohol, tobacco, and all other illicit substances are not permitted on Library property.